We are committed to protecting your personal information and to being transparent about what we do.
Purpose of our policy
K and G Hairdressing Supplies Ltd is committed to protecting your personal information and to being transparent about what we do with the information that we hold about you.
The purpose of this policy is to give you a clear explanation about how we use the information that we collect from you directly, and from third parties.
We use your information in accordance with applicable laws concerning the protection of personal information.
This policy explains:
- What information we may collect about you
- How we may use that information
- In what situations we may disclose your details to third parties
- Information about how we keep your personal information secure, how long we retain it for and your rights to be able to access it
If you have any queries about this policy, please contact Nichola Lawrence, Director by emailing: firstname.lastname@example.org.
Who we are
K and G Hairdressing Ltd is owned by Keith Lawrence. In the unlikely event the company is sold or transferred customers who are held on our database will be informed of this sale or transfer, prior to it taking place.
K and G Hairdressing Ltd is registered as a company in England and Wales under registration number 039542958.
We collect customer information in a number of different ways:
Information that you give us
When you register or purchase on our website we will store the personal information that you give us including: your name, email address, postal address, telephone number and card details.
We will also store a record of the purchases that you have made with us.
Information about your interactions with us
We may collect information about how you interact with us when you visit our website or read our emails. This allows us to make our communications relevant to you and to understand how we can make them more effective.
Information is collected in the following ways:
- When you visit our website: where we collect information about how you interact with our show pages and content.
- When we send you a mailing: where we store a record of this. In the case of emails, we also store a record of which emails you have opened and which links that you have clicked on. This helps us to make sure that our communications with you are relevant and effective.
Sensitive personal data
Data Protection law recognises that certain categories of personal information are more sensitive such as health information, race, religious beliefs and political opinions.
We do not usually collect this type of information about our customers unless there is a clear reason for doing so.
Instances when we collect and store information of this type include:
- Participation classes: we may collect relevant health and access information from participants taking part in our courses. This information allows our course leaders to make any reasonable or necessary adjustments to our courses for the individual. This information is stored in secure cabinets that are locked and may only be accessed by Management.
How we process your information
There are three lawful bases under which we may process your data:
We use the lawful basis of performance of a contract for the following:
- When you make a purchase from us you are entering into a contract with K and G Hairdressing Supplies Ltd. In order to perform this contract we need to process and store your data. We may occasionally need to contact you by email, letter or telephone about your purchase with us, such as in the case of a cancelled order, out of stocks, cancellation of courses or should there be problems with your payment.
For any situation where contract purposes or legitimate organisational interest are not appropriate as a lawful basis for the processing of your data, we will instead ask for your consent before using your personal information in that specific situation.
Legitimate organisational interest
In certain situations we may collect and process your personal information for purposes under the lawful basis of legitimate organisational interest.
However, we only do this if there is no overriding prejudice to you caused by K and G Hairdressing Supplies Ltd through using your personal information in this way. In these cases we will always keep your fundamental rights and freedoms at the forefront or what we do.
We describe below all of the situations where we may use Legitimate Organisational Interest as the basis for processing your information, or contacting you.
We aim to communicate with you about the products we sell and the services we may provide in ways that you find relevant, timely and respectful. To do this, we use data that we have stored about you, such as information on which products you have purchased or services you may have used, as well as any preferences you may have told us about.
We use legitimate organisational interest as the legal basis for sending you marketing communications by text, post and email. Communications that we send to you may include relevant information about new or existing products, services or future courses you may be interested in attending.
Postal mailings: In the case of postal mailings, you can withdraw your consent to receive these mailings at any time by email or by speaking to any member of our team. You can also object to receiving these at any time by using the contact details provided at the end of this policy.
However, we may still contact you by post for matters relating to your purchases (such a query relating to a purchase, a cancelled course or a problem with your payment).
Email communications: In the case of email, we will give you an opportunity to opt out of receiving emails during your first purchase with us. If you do not opt out at that point, we will provide you with an option to unsubscribe in every email that we subsequently send you. You can withdraw your consent to receive emails at any time by visiting our website or by talking to a member of our team. You can also object to receiving these at any time by using the contact details provided at the end of this policy.
However, we may still contact you by email for matters relating to your purchases (such as a query relating to a purchase, in the event of a cancelled course or a problem with your payment).
Telephone contact: We may contact you about our products and services by telephone however we will always get explicit consent from you before doing this.
You can withdraw your consent to receive phone calls from us at any time by speaking to a member of our team. You can also object to receiving these phone calls at any time by using the contact details provided at the end of this policy.
However, we may still contact you by telephone for matters relating to your purchases (such as a query relating to a purchase, in the event of a cancelled course or a problem with your payment).
Analysis of our postal and email communications
We may analyse data that we hold about you (such as past purchase history) to help us ensure that the content and timing of communications that we send you by post or email are as relevant to you as possible.
We may analyse data we hold about you in order to identify and prevent fraud.
Analysis of our website
In order to improve our website, we may analyse information about how you use it and how you interact with the show pages and content that it contains.
To allow us to understand more about those who use our products and services we may undertake data analysis and profiling of our customer database. This provides us with generalised information on our customers, helping us to understand the geographic and demographic trends of our customers.
Profiling helps K and G Hairdressing Supplies Ltd to understand which of our customers should be targeted with information about a particular product or service offered by K and G Hairdressing Supplies Ltd. This allows for K and G Hairdressing Supplies Ltd’s marketing to be more effective at giving the right information to the most relevant customers.
To allow K and G Hairdressing Supplies Ltd to understand what customers think about the quality of the service that it provides to them, we may ask you to participate in our surveys or evaluation forms. These will be for customers who have purchased our products, used our services or attended our courses.
These surveys may include questions about gender, disability, occupation, ethnicity and age. This information is only used for anonymised and statistical purposes, allowing us to understand which customers we do, and do not, attract. You are not required to supply this information and it is entirely optional as to whether you choose to do so.
K and G Hairdressing may also send surveys to customers to help understand the quality of the service that it provides in all areas of its operation.
These surveys are undertaken and processed only by K and G Hairdressing Supplies Ltd.
If you would prefer not to be contacted in this way, please inform us by using the contact details provided below.
There may be certain circumstances under which we may disclose your personal information to third parties.
These circumstances are:
- To our own product, service providers whom require your details for order or course attendance purposes. In these cases, we will seek your consent and we require that these third parties comply strictly with our instructions and with relevant data protection laws, for example around the security of personal data.
- Where we are under a duty to disclose your personal information in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).
Cookies are small text files that are automatically placed onto your device by some websites that you visit. They are widely used to allow a website to function (for example to keep track of your online shopping basket) as well as to provide website operators with information on how the site is being used.
Maintaining your personal information
We store your personal information for eight years so that, for any subsequent purchases you make, we are able to link them back to a single unique record that we hold for you on our system.
If there are aspects of your record that are inaccurate or that you would like to remove, you can usually do this by either logging into your account via our website, contact a member of our team or use the contact details provided at the end of this policy.
Any objections that you make to any processing of your data will be stored against your record on our system so that we can comply with your requests.
Security of your personal information
We will put in place appropriate safeguards (both in terms of our procedures and the technology that we use) to keep your personal information as secure as possible. We will ensure that any third parties we use for processing your personal information do the same.
We will not usually transfer, process or store your data anywhere that is outside of the European Economic Area. However, if such processing does take place, K and G Hairdressing will ensure that companies who undertake it adhere to the EU-U.S. Privacy Shield agreement.
Your rights to your personal information
You have a right to request a copy of the personal information that we hold about you and to have any inaccuracies in this data corrected.
Please use the contact details provided at the end of this policy if you would like to exercise this right.
Contact details and further information